Acdemic Policies and Procedures

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Your studies at the Fan Gongxiu Honors College are governed by a variety of academic policies and procedures, as delineated in the Beijing University of Technology Undergraduate Student Status Regulations. The following figure illustrates the various sections in the University Regulations.

 

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On top of the university-level policy, there are specific academic policies and procedures, which pertain to undergraduate students enrolled in Fan Gongxiu Honors College, as well as to those students enrolled in other colleges who are planning to graduate with honor.

Students in the Honors College are expected to familiarize themselves with, and to follow, the academic policies as outlined below. It is strongly recommended that you review these policies periodically to remain current.

Attendance

Although the administration of the Fan Gongxiu Honors College does not supervise attendance of classes, students are expected to attend all classes. Please be aware that some courses or programs offered in different academic units take attendance into consideration in final grades. Students who, in the judgment of the instructor, have not substantially met the requirements of the course, or who have been excessively absent, may be considered to have withdrawn unofficially and may be given the failing grade

Students who miss class for medical reasons are required to notify their instructor of their absence and may be asked to produce a doctor’s documentation of treatment at the next class. Students who plan to miss classes for other reasons are expected to inform instructors beforehand and be responsible for assignments given during their absence.

Online Attendance

Students in the Honors College are required to complete MOOC studies by taking online courses or complete course assignment from the online learning management system. Students are required to maintain a high-speed internet account and have unhindered access to BJUT internet for the duration of the semester. Unless otherwise directed by the instructor, students are expected to log in to their courses every day.

Final Examinations and Makeup Examinations

The final assessment in a course may take the form of an examination, project, paper, presentation, or other assignment. Students must pass the final assessment to receive credit for any course.

Students are required to be present at all scheduled exams. The University Registra’s Office will usually announce the dates of the final examinations months ahead and students should make travel plans with these dates in mind. Early departure from the University at the end of the semester is not a valid excuse for missing a final examination.

When final examinations are missed because of illness, a doctor’s proof from recognized hospitals must be presented to the instructor, as well as the College secretary, who may give–but is not required to give–a chance of the makeup examinations. The instructor or the College has the authority to accept or deny the request for the makeup examination. If accepted, the courses that the students miss are marked with “Incomplete”, and the score of the makeup examinations will be separately recorded with the mark of “Second Scheduling”. Students must register for the makeup examinations.

When final examinations are missed with no valid reasons, students will not have a makeup chance and “Absence” will be marked in transcript with zero grade.

When final examination of a course is failed, students must register for the makeup examination scheduled at the beginning of next semester, or the course has to be retaken when it is next offered. Passing the makeup examination of a failed course will be marked “Makeup” and receive a grade of 60.

Grades and Grade Point Averages

The University uses a 100-scale numerical grading system for course assessment. However, the letter system is also used in Fan Gongxiu Honors College for the ease of recognition in worldwide institutions.

The following grades are awarded and are computed in the grade point average: A, A-, B+, B, B-, C+, C, C-, D+, D, and F. In general, A indicates excellent work; B indicates good work; C indicates satisfactory work; D indicates passable work and is the lowest passing grade; and F indicates failure. The weights assigned to the grades in computing the grade point average are as follows:

  • A = 4.0
  • A- = 3.7
  • B+ = 3.3
  • B = 3.0
  • B- = 2.7
  • C+ = 2.3
  • C = 2.0
  • C- = 1.7
  • D+ = 1.3
  • D = 1.0
  • F =  0.0

Computing the Grade Point Average

The grade point average (GPA) can be obtained by determining the total of all grade points earned and dividing that figure by the total number of credits completed. For example, if a student has completed an 18-credit schedule and receives grades of A, A-, B, and C+, respectively, in four 4-credit courses and a B+ in a 2-credit course, the student’s semester GPA would be computed as follows:

4.0 (A) x 4 credits = 16.0
3.7 (A-) x 4 credits = 14.8
3.0 (B) x 4 credits = 12.0
2.3 (C+) x 4 credits = 9.2
3.3 (B+) x 2 credits = 6.6
Total grade points = 58.6

GPA=58.6 divided by 18=3.255. The total grade points (58.6) are divided by the number of credits earned (18) to obtain the GPA (3.255).

Note: There are no A+, D-, or F+ grades.

Time to Degree Completion

Students studying at Fan Gongxiu Honors College have in total 6 years from initial enrollment to complete their bachelor’s degree. Failure to do so may result in academic dismissal. Students may apply for graduation early if graduation requirements are met. Students may also take Entrepreneurship Leave for a maximum of 2 years within the 6-year duration of study, if approved by the College of Innovation and Entrepreneurship. Entrepreneurship Leave does not count towards the 6-year duration of study.

Enrollment Status

Students must maintain a minimum cumulative GPA of 2.0 or better and meet all degree requirements to graduate. However, a cumulative GPA of 3.5 is needed for graduation with honor, as stated in the “Maintaining Honor Status” section.

In order to become a registered student, it is recommended that students take 20 to 30 credits per semester in order to achieve degree completion in four 4 years. Enrollment credits lower than 20 and higher than 30 per semester must be approved by the Associate Dean of the College.

Academic Standing

1. Good Standing

Students are in good academic standing during semesters in which their cumulative grade point average (CGPA) is 2.0 or greater and they have completed at least 50% of the credits attempted.  Students must be in good academic standing for every semester in which they are enrolled or they are subject to being placed on academic probation.

Students should discuss any questions they have regarding their academic progress and academic standing with their advisors.

2. Academic Probation

Students whose cumulative grade point average (CGPA) falls below a 2.0 or who do not successfully complete at least 50% of the credits attempted during a semester will be placed on Academic Probation and receive formal written notification. Students return to good academic standing and are removed from Academic Probation when they raise their CGPA to a minimum of 2.0 or better and successfully complete the required attempted credits by the end of the semester in which they are on Academic Probation.

Probationary Status.  Students are placed on academic probation for the semester following the term in which their academic performance results in a cumulative GPA below 2.0 or less than 50% of the attempted credits.  Student transcripts will show the notation “Probation” for the academic terms in which the student earned the deficient CGPA.

Restrictions While on Academic Probation. Students on Academic Probation are subject to certain conditions and restrictions. These restrictions will remain in place until the student’s academic performance results in their returning to good academic standing.

Students on probation will not be allowed to register for classes for the semester following their probationary term, unless they have succeeded in completion of a minimum of 20 credits during the probationary term. Additional restrictions include the inability to hold student government positions; needing permission to participate in competitions, study away, and any and all extracurricular activities outside of advisor-approved courses.

Students on probation status have to leave Fan Gongxiu Honors College from the probationary semester.

3. Academic Dismissal

A student whose performance falls into probationary status a second time in his/her academic career will be dismissed from the University. Although this will not happen in the Honors College, the first probation status from the Honors College counts towards the total number of probationary status of the student. The University Undergraduate Academic Guidance Committee will make the dismissal decision and inform students in writing, at the beginning of the following semester.

When students are academically dismissed, the Registrar’s Office will be notified and the designation “Academic Dismissal” will appear on their transcripts.  Students who receive notice of academic dismissal after they have begun attending classes for the next semester will be de-enrolled from all classes and receive a full refund for that semester’s tuition and fees.

Maintaining Honor Status (Starting Fall, 2017)

Students have to meet the following requirements to maintain Honor Status in Fan Gongxiu Honors College.

−      Students must maintain a minimum cumulative GPA of 3.0 or better in the first year and 3.3 or better in the second year. A cumulative GPA of 3.5 or better is required to graduate with honor.

−      Students must pass National College English Test Band 4 before the end of freshman year and Band 6 before the end of sophomore year.

−      Students must not fail more than one course in an official academic year.

Students who cannot maintain Honor Status are required to return to their original admitted programs from the start of the next academic year. Exact course match is not required; however, students must make up certain core courses, if not previously taken, as assessed by the program coordinator.

Students can choose to leave Fan Gongxiu Honors College and transfer to their original admitted programs or programs with lower admission scores. Students have to apply such transfer one month before the end of the semester.